Sponsorship Program

Identifying Potential Sponsors:

·       Conduct research to identify companies, organizations, and individuals who align with the fundraiser's mission and goals.

·       Compile a list of potential sponsors with contact details and relevant information.

Creating Sponsorship Proposals:

·       Develop persuasive and tailored sponsorship proposals that outline the benefits of partnering with the fundraiser.

·       Highlight specific opportunities for brand visibility and community impact.

Building Relationships:

·       Establish and maintain relationships with potential sponsors through networking, meetings, and regular communication.

·       Attend events, conferences, and social gatherings to connect with potential sponsors and industry leaders.

Managing Sponsorship Campaigns:

·       Oversee the implementation of sponsorship campaigns and ensure sponsors receive the agreed-upon benefits.

·       Monitor and evaluate the success of sponsorship activities and provide regular updates to sponsors.

·       Develop promotional materials and campaigns that highlight sponsor involvement.

·       Ensure sponsors are prominently featured in all marketing efforts, including social media, press releases, and event materials.

Maintaining Records and Reports:

·       Keep detailed records of sponsorship activities, including correspondence, agreements, and financial transactions.

·       Prepare reports on the success and impact of sponsorship efforts for internal review and sponsor feedback.

Ensuring Sponsor Satisfaction:

·       Regularly communicate with sponsors to address any concerns and ensure their expectations are met.

·       Provide excellent customer service and foster long-term partnerships.

Event Day with volunteer & Board support (8-10 people)

• Event Setup and Breakdown: Assist with setting up cornhole boards, registration tables, signage, and other event infrastructure, as well as breaking down and packing up at the end of the event.

• Registration and Guest Assistance: Welcome participants, manage the check-in process, and provide information to attendees about the event schedule, rules, and location details.

• Game Support: Help organize and manage the cornhole games, ensuring smooth transitions between matches, keeping scores, and maintaining game equipment.

• Concessions and Merchandise: Support sales of food, drinks, and branded merchandise, while handling transactions and providing excellent customer service.

• Crowd Engagement: Help create a lively atmosphere by interacting with attendees, facilitating social media engagement, and encouraging fundraising efforts.

• Safety and Compliance: Ensure all event activities are in line with safety protocols and health guidelines, including crowd management and first-aid support if needed.

Required Qualifications:

·      Commitment to Roots & Rounds’ Mission: A passion for bridging the wisdom and energy of all ages through improved intergenerational communications and leadership.

• Team-Oriented: Ability to work collaboratively with fellow volunteers and staff to ensure a smooth and successful event.

• Strong Communication Skills: Ability to engage with participants, provide clear information, and resolve issues in a friendly and professional manner.

• Physical Ability: This role may require standing for extended periods and some light lifting (setting up game equipment).

• Dependability: We are counting on volunteers to arrive on time, complete assigned tasks, and stay for the duration of their shift.

Preferred Qualifications (but not required):

• Previous experience volunteering at community or fundraising events.

• Knowledge of event management or hospitality.

• Familiarity with cornhole or other recreational sports.

• Basic first-aid or CPR certification (a plus but not necessary).

What You’ll Gain:

• Community Impact: By volunteering, you will be directly contributing to the continued success of Roots & Rounds’ mission of intergenerational communications.

·       Networking Opportunities: Meet and collaborate with nonprofit professionals, community leaders, and fellow volunteers passionate about thriving communities led by adults and youth who value each other.

• Skill Development: Gain hands-on experience in event management, customer service, and nonprofit operations, all while enhancing your organizational and leadership skills.

• Volunteer Recognition: Volunteers will receive certificates of appreciation, and outstanding volunteers will be highlighted on our website and social media channels.

• Fun Environment: Enjoy a day of games, food, and camaraderie in a fun and supportive environment with a focus on giving back!